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Summary

Activity Lookup attributes allow a Workflow to contain a reference to an Activity Definition.

Note: This page is about the Lookup data type. There is also an /wiki/spaces/DOCS/pages/529793025 that serves a similar purpose. 

Overview

There are various scenarios in which a Workflow needs to display a list of Activities for the user to choose from.

One use case is Course Instructors, if Instructors are represented as Activities rather than Members. In this case, the Provider can choose the appropriate “Instructor” when completing the Create Activity Workflow.

Usage and Appearance

Configuration

This attribute collects:

  • The Activity Type to restrict the lookup options byto

  • An optional SQL procedure to provide additional filtering against custom rules

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Display Modes

Input mode

In input mode, displays a multi-select list containing the available Activities.

Read-only mode

In display mode, displays a list of the selected Activity Titles plus a link to launch the Workflow Overview for each.

Data Storage

This attribute stores a comma delimited list of Activity Ids and uses an /wiki/spaces/DOCS/pages/538411176 to fetch information about the referenced Activity(s).


Panel
titleSample Use Cases

  • Course Instructors: An Activity would be created for each Instructor, and a Lookup attribute is used to link the Course activity to the Instructor activity. If there are business rules that control which Instructors can teach which Courses, the lookup can be filtered by a custom SQL procedure that implements those rules.

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titleBusiness Rules

Activities are only "selectable" if their Create Activity workflow is Completed Successfully

Note

Only Activity Definitions with a Create Activity Workflow in a Completed Successfully state are selectable.

Note

This Attribute is only useful for Organization type members.

Info

The list of selectable Activities is filtered by Provider.

  • If the Workflow containing the lookup attribute is modifying an Activity, then only lookup Activities with the same Provider are returned.

  • If the Workflow is modifying a different type of entity, then only lookup Activities with a Provider ID matching the workflow owner are returned.

In the same use case of "Course Instructors", for example, this allows each Provider to maintain their own Instructor list.

Filter by label (Content by label)
cqllabel in ( "activity-type-lookups" , "activity-lookup-attr" )
Page Properties
hiddentrue


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